Student Employment

Students must be Federal Work-Study eligible in order to be employed in this category of jobs. You will know if you are eligible by checking your financial aid offer through your financial aid portal.

Federal Work-Study is a federally subsidized program designed to encourage the part-time employment of undergraduate students that demonstrate financial need. These funds allow students to earn money (up to but not exceeding their maximum award of $2000) to help pay educational expenses.

Eligibility is determined by the Office of Financial Aid. A combination of a valid Student Aid Index (SAI) as determined by the FAFSA and other resources offered to the student, help determine whether or not a student is eligible to receive the opportunity for Federal College Work-Study.

Muhlenberg College has dedicated funds for on-campus employment for students who are not deemed eligible for Federal Work-Study. Student eligibility is determined by the Office of Financial Aid.

Both of these are offered to the student in the form of financial aid. Being eligible for student employment does not guarantee a job will be available. Students are responsible for participating in the recruitment process by applying to current on-campus job opportunities through Handshake.

To be eligible for Federal Work-Study (CWS), you must:

• Be a full-time undergraduate student
• US Citizen or permanent resident
• Meet and maintain Satisfactory Academic Progress
• Submit a valid Free Application for Federal Student Aid (FAFSA)
• Demonstrate Financial need as determine by the office of financial need.

To be eligible for Muhlenberg College Employment (MCE), you must:

• Be a full-time undergraduate student
• Meet and maintain Satisfactory Academic Progress

Students offered student employment through the Office of Financial Aid may only have one (1) CWS or MCE position at a time. Exceptions would need to be approved by the Office of Financial Aid.

There are other employment opportunities offering part-time, hourly positions on campus.  Below are resources to support your employment search. You do not need an offer of student employment (CWS or MCE) from the Office of Financial Aid to apply for the positions listed below. Please contact the hiring area for more information.

• Academic Resource Center (ARC) Tutors
• Writing Center
• Admission Tour Guides
• Residential Advisors
• Polling Institute

All student employees will be required to provide physical documentation to the Office of Financial Aid AND complete all necessary paperwork prior to starting their student job. There are no exceptions to this policy as it is a federal requirement. This includes but is not limited to the Federal I-9 form.

If this is your first time working on campus, be sure to come to campus prepared with the proper I-9 documents. This is important as you will not receive a Student Employment Agreement until the Office of Financial Aid receives these forms of identification. The I-9 form is a federal document which verifies the identity and employment eligibility for any new employee. At Muhlenberg, every new student employee must submit this form once. Please refer to the link provided in regards to what forms of identification are acceptable. Understand that photocopies or any digital representation cannot and will not be accepted. They must be valid and original. You will not be authorized to start your job until the college has a completed work agreement on file. This packet will include a Confidentiality and Data Security Clause, Direct Deposit Authorization form, Residency Certification form, W-4 and I-9. This will be sent to the students Muhlenberg email address via AdobeSign.

If you have worked on campus previously, either in the same job or a new one, you do not need to complete the I-9 form again. You will, however, receive a Student Employment Agreement via AdobeSign to complete for the job assignment. The Employment agreement must be completed prior to your first day of work. This packet will include a Confidentiality and Data Security Clause, Direct Deposit Authorization form and Residency Certification form. This will be sent to the students Muhlenberg email address via AdobeSign. The Residency Certification form only needs to be completed if the student’s address has changed. Students can request to update their Form W-4 or Residency Certification at any time by reaching out to [email protected]
 
*Please be advised that a Student Employment Agreement must be completed for every student job on campus. They must also be completed each academic year regardless of whether a student is a new or returning worker.

Each department at Muhlenberg conducts its own hiring. This takes place at various times for various departments. Be sure to check Handshake at least once a week because job opportunities change frequently. Most vacancies for positions starting in the Fall are advertised in July or August. Positions for Spring will usually be available before the Thanksgiving holiday and continue through the beginning of the semester. There may be some opportunities mid-semester however, opportunities will be limited. Students who were not offered a financial aid award of CWS or MCE will not have access to view work-study eligible positions in Handshake.

The current student pay rate is as follow:

• Tier I- $9.25/hr.
• Tier II- $11.00/hr.
• Tier III- $13.00/hr.

Pay tier is determined based on job description as determined by the Office of Human Resources. Students can work no more than 10 hours per week. Students who were awarded Federal Work-Study (CWS) or Muhlenberg College Employment (MCE) would need to work 7.5 hours per week over two 15-week semesters to earn the entirety of their $2000 award. Students who are approaching their limit of $2000 earning capacity will be notified via email.

Students who were not initially offered student employment but would like to be considered can appeal their financial aid offer by contacting [email protected].